Nowadays, all workplaces have gone digital. Regardless of whether your employees work in an office, have a hybrid arrangement, or are fully remote, the nature of their work demands a digital approach. This digital shift is prompted by various factors such as client meetings, interdepartmental collaboration, and communication with partners. In this article, we’ll provide you with five valuable tips to enhance team productivity in the digital workplace.
How to Increase Productivity in the Digital Workplace?
#1 Take Plenty of Breaks
Taking plenty of breaks might sound fake, but it can actually make you more productive. You can use great apps like Pomodoro or day planners to help you schedule breaks and give your mind and body a chance to relax and unwind. By regularly giving your brain a rest, you’ll be able to maintain focus throughout the day. On the other hand, working without taking breaks leads to a significant decline in performance.
#2 Optimize Your Devices
The performance of all devices is a key element of productivity. Considering that we often perform work tasks from a smartphone, a phone cleaner is a must-have application on every device. You can install thebest iPhone photo Clean Up app to quickly free up space without touching your valuable data. The peculiarity of the iPhone Cleaner app is that it does not delete important files, only duplicates and temporary data. Feel free to run CleanUp and clean your device without fear that it will remove anything you might need in the future. Cleaning, optimizing, and disabling unnecessary features is what you should focus on to increase the performance of your devices.
#3 Share Knowledge
Whether your organization is hybrid, remote, or fully in-office, sharing knowledge across teams is crucial for productivity. It can involve project-specific insights or a comprehensive understanding of your business’s overall strategy – regardless, it needs to be shared.
While many organizations already utilize platforms like Google Drive to store information in a shared location, to foster a culture of shared knowledge, it’s important to move away from personalized communication channels such as email and private messages as much as possible. Some organizations may already encourage teams to exchange experiences related to their daily work, but a true focus on shared knowledge requires a more comprehensive approach.
#4 Disagreement is Good
We rarely get instructed to disagree with each other as humans working together towards a common goal. For employees who may never meet face to face, the chances of disagreement are even less likely. However, we must embrace disagreement as it compels us to explore new perspectives and discover innovative solutions.
Implementing policies that encourage disagreement can be the simplest approach. For example, a rule could be established stating that if 9 out of 10 individuals in a group agree on a solution, it becomes the responsibility of the 10th person to present an alternative solution.
Furthermore, knowing in advance that disagreement is encouraged helps alleviate the stress associated with differing opinions. It becomes clear that any disagreements are not personal but rather a fundamental aspect of the collaborative process.
#5 Facilitate Innovation
Organizations rarely make a deliberate effort to counteract innovation. However, the number of organizations inadvertently impeding innovation is quite significant. It’s not that they don’t want employees to be innovative, but rather that they fail to establish platforms that foster such an environment. This is especially crucial in a digital workplace where employees may not physically be in the same location. Innovation does not occur in isolation, and it’s unrealistic to expect a productive outcome from a meeting solely titled “innovating processes.” Active networking and communication among various departments are essential for innovation.
#6 Try Different Ways of Working
Sometimes, when you’re feeling stuck and need a change, a simple change of scenery can work wonders. The good news is, thanks to technology, you’re not limited to working from your office anymore. You have the freedom to work from home, a cozy café, or even a different country altogether. Embracing remote work creates a flexible environment that can elevate your job productivity and ignite a fresh sense of motivation. Interestingly, research indicates that those who work outside the traditional office setting tend to report over 90% higher productivity compared to their colleagues.
#7 Remove Distractions
Technology is an excellent aid in our everyday lives. However, it can sometimes become a hindrance to our productivity. With all the tempting fun videos, memes, and blog posts just a click away, it becomes challenging to stay focused on our work. The simplest way to eliminate distractions is by limiting our use of technology. Consider muting your phone, turning off notifications, and closing unnecessary tabs. Remember, you’ll have ample time to catch up with social media once you’ve wrapped up work early and returned home.
Conclusion
Living in the digital world, we often find ourselves with insufficient time to handle our job responsibilities within a mere 24 hours. The constant accessibility to work via our smartphones exposes us to the risk of becoming overwhelmed and consumed by it. How to enhance team productivity? The good news is that improving productivity and meeting deadlines doesn’t have to be overly complicated. By leveraging technology, we can simplify the process and make it more manageable.
